What Does an Office Manager Do?

An Office Manager is accountable for managing daily office operations and logistics to ensure everything runs efficiently. Their responsibilities include overseeing the procurement and inventory of office supplies, optimizing documentation and filing systems, establishing office policies and procedures, leading the administrative team, and assisting executive leadership and other departments to create a functional and productive work environment.

Office Manager Responsibilities

  • Oversee daily office functions to ensure smooth operations.
  • Lead, mentor, and train administrative staff, delegating tasks to enhance team skills and productivity.
  • Handle the purchase and inventory management of office supplies and equipment.
  • Prepare reports, draft correspondence, and create office-related contracts.
  • Organize the office layout and manage equipment maintenance.
  • Maintain the office environment and coordinate any required repairs.
  • Work with HR to update and enforce office policies.
  • Collaborate with the IT department to manage office technology and equipment needs.
  • Ensure timely processing of invoices and payments.
  • Negotiate contracts and pricing with office vendors and service providers.
  • Assist visitors and support the onboarding of new employees.
  • Help employees with office management and procurement issues.
  • Coordinate with facility management and service vendors, including janitorial, maintenance, and security teams.
  • Organize team-building activities and special events, both on-site and off-site.

Office Manager Qualifications

  • Bachelor’s degree in business administration or a related field.
  • At least two years of experience in office management.
  • Proficient in office administration, including responsibilities, systems, and procedures.
  • Practical experience with office equipment, including printers and phone systems.
  • Strong time management skills with the ability to multitask and prioritize effectively.
  • Skilled in problem-solving and decision-making, demonstrating quick and efficient resolution abilities.

SALES and MARKETING ROLES WE FILL

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  • Territory Sales Representative
  • Territory Manager