What Does an HRIS Specialist Do?

An HRIS Specialist is tasked with overseeing and maintaining the organization’s Human Resources Information Systems (HRIS). They gather and interpret data to refine HR strategies and processes, and recommend ways to enhance the productivity and workflow within the HR department.

In addition, HRIS Specialists are engaged in implementing systems, managing daily operations, providing training, ensuring regulatory compliance, and overseeing vendor relationships related to HRIS.

HRIS Specialist Responsibilities

  • Ensure precise employee data management, including personal, employment, benefits, and payroll information.
  • Implement measures to protect data security.
  • Guarantee data accuracy and adherence to legal standards.
  • Manage HRIS functions, including data administration, user assistance, and system updates.
  • Configure the HRIS to match HR policies and procedures.
  • Produce reports to support HR decision-making and ensure regulatory compliance.
  • Provide training and support to HR staff and users for effective system utilization.
  • Work on integrating the HRIS with other software systems.
  • Identify opportunities to enhance HRIS performance and streamline processes.
  • Maintain documentation of HRIS procedures and user guides.

HRIS Specialist Qualifications

  • Bachelor’s degree in Human Resources, Information Technology, or a related area of study.
  • Proficient in HRIS platforms (e.g., Workday, SAP, Oracle, ADP) and Microsoft Office Suite.
  • Proven experience in administering HRIS and managing data.
  • Familiarity with HR procedures and regulatory requirements.
  • Exceptional analytical and troubleshooting abilities.
  • Strong verbal and written communication skills, with effective interpersonal skills.
  • Ability to handle and protect sensitive and confidential information.

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